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MBCC Executive Board Meeting Minutes
May 1, 2013, Sizzler Restaurant, Waipahu, HI
1. Called to order by President at 7:10 p.m.
2. Opening prayer by Father David.
3. Roll call: Present: Joe Espinoza, Matthew Ho, Jo Ann Pamplona, Larry Ritter, Christina Lefu'a, Rosa Lefu'a, Mike Reis, Alison Harney, Regina Espinoza and Flo Garza. Also present were our Spiritual Directors Father David Lupo and Sister Joan Chatfield. Board members absent: Dwayne Fedalizo, Russell Yamamoto. Community Coordinators present: Wendell Apostol and Kaleo Ho.
A special welcome to our new YAM Co-coordinator, Matthew Ho.
4. Scripture Reading: John 14, 23-20.
5. Sharing by Regina, Sister Joan, Mike and Father David.
6. Committee Reports:
a. Vice-President: Dwayne, not present.
b. Treasurer: Alison. To keep MBCC in compliance, Alison, Joe and Dwayne are scheduled to meet with Father Mark Gantley to discuss our tax exempt status. The meeting will be at St. Stephen's at 6 p.m.
c. Recording Secretary: Flo. Copies of April meeting provided to all members.
d. Corresponding Secretary: Flo. No report.
e. Evangelization: Christina. There was plenty of food for last week's Homeless Feeding at St. Rita. Christina will talk to the coordinator at St. Rita's to see if we can get info about the main dish at least a week ahead of time so we can plan accordingly. The next feeding will be June 27th.
f. 3-day Encounter: Regina. She reported that the team is almost finalized and is still looking for a place to hold our team meetings which will begin on May 29th. She will make the selection in the next few days.
g. Pre-Encounter: Rosa. She reported that she has a few participant applications and money in hand. She asks that we continue to invite people to attend our upcoming retreat in July.
h. Post-Encounter: Jo Ann. No report.
i. Finance: Russell. He was unable to attend our meeting, but did submit his report. He proposed that we not do the Aloha Stadium concessions this year because it is too time-consuming and we are worn out. He also wants the pledge cards sent out to each Community with no specific dollar amount requested. He is looking into the IDcard fundraiser. He will have a speaker come to talk to us about the program and has proposed that each MBCC member sell at least 3, married couples 4.
j. Planning: Larry. Larry has been working hard coordinating our Community visits and has been very successful. Tomorrow night we will be visiting St. Teresa of Avilla and on May 16th is our visit to Our Lady of the Mount, and June 20th we will visit Na Kupa'a.
Pending visits include TLC, St. John the Baptist
k. Youth Adult Ministry: Mike/Matthew. Mike said that they have not met recently. It was agreed that the President and Vice-President need to get involved with the ministry to lead it further.
7. Old Business.
a. Sister Joan. A check was presented to Sister Joan for stipends owed her.
b. Community Visits. Our last visit to Pu'uwai Hoano was very good. Hosts Dave and Renee Cardell were very gracious in opening their lovely and beautifully decorated home to us. It seems that Rene decorates her home for every holiday, and Easter was in full bloom there!
c. MBCC Web Site. Flo reported that it is always a work in progress.
d. St. Rita's Fundraiser.It was reported to be a great success. Joe commented that it was run very well by his observation. They had a country store, silent auction, free shave ice and cotton candy, great entertainment and good food.
8. New Business
a. Meeting Place for Team. Discussion was held to find a place for our team meetings. St. Jude and Immaculate Conception were brought up. As stated in 6(f), Regina will make her selection soon.
b. Advertising in St. Jude's Parish Directory. Joe will check the costs.
c. Music Items. Need to check with Ernesto about replacing or updating music items. Joe was told that we need 2 microphones.
9. Discussions.
a. As part of the Year of Faith celebration, the central Oahu Vicariate Youth and Young Adult ministries and the Office of Vocaions is sponsoring a summer rally for Vocations on July 6 from 9 am to 4 pm at Sacred Hearts Academy. It has been suggested that our Young Adult Ministry along with MBCC support, to be a part of this great opportunity. We would be there to share with what our Young Adult Ministry is all about. We discussed possibly having a food booth. More discussion at our next meeting.
b. MBCC Web Site. Flo needs to get together with Larry so that he will be able to add to our monthly calender when he needs to.
c. Fun Night. Joe suggested that we have a community fun night. To be discussed at our next meeting.
d. New Maryknoll Sister. Sister Joan informed us that Sister Aurora Dela Cruz will be moving to Hawaii. Sister Joan wants to invite her to our next retreat and possibly getting Sister Dela Cruz involved with us.
10. Closing prayer by Sister Joan.
11. Adjournment.
May 1, 2013, Sizzler Restaurant, Waipahu, HI
1. Called to order by President at 7:10 p.m.
2. Opening prayer by Father David.
3. Roll call: Present: Joe Espinoza, Matthew Ho, Jo Ann Pamplona, Larry Ritter, Christina Lefu'a, Rosa Lefu'a, Mike Reis, Alison Harney, Regina Espinoza and Flo Garza. Also present were our Spiritual Directors Father David Lupo and Sister Joan Chatfield. Board members absent: Dwayne Fedalizo, Russell Yamamoto. Community Coordinators present: Wendell Apostol and Kaleo Ho.
A special welcome to our new YAM Co-coordinator, Matthew Ho.
4. Scripture Reading: John 14, 23-20.
5. Sharing by Regina, Sister Joan, Mike and Father David.
6. Committee Reports:
a. Vice-President: Dwayne, not present.
b. Treasurer: Alison. To keep MBCC in compliance, Alison, Joe and Dwayne are scheduled to meet with Father Mark Gantley to discuss our tax exempt status. The meeting will be at St. Stephen's at 6 p.m.
c. Recording Secretary: Flo. Copies of April meeting provided to all members.
d. Corresponding Secretary: Flo. No report.
e. Evangelization: Christina. There was plenty of food for last week's Homeless Feeding at St. Rita. Christina will talk to the coordinator at St. Rita's to see if we can get info about the main dish at least a week ahead of time so we can plan accordingly. The next feeding will be June 27th.
f. 3-day Encounter: Regina. She reported that the team is almost finalized and is still looking for a place to hold our team meetings which will begin on May 29th. She will make the selection in the next few days.
g. Pre-Encounter: Rosa. She reported that she has a few participant applications and money in hand. She asks that we continue to invite people to attend our upcoming retreat in July.
h. Post-Encounter: Jo Ann. No report.
i. Finance: Russell. He was unable to attend our meeting, but did submit his report. He proposed that we not do the Aloha Stadium concessions this year because it is too time-consuming and we are worn out. He also wants the pledge cards sent out to each Community with no specific dollar amount requested. He is looking into the IDcard fundraiser. He will have a speaker come to talk to us about the program and has proposed that each MBCC member sell at least 3, married couples 4.
j. Planning: Larry. Larry has been working hard coordinating our Community visits and has been very successful. Tomorrow night we will be visiting St. Teresa of Avilla and on May 16th is our visit to Our Lady of the Mount, and June 20th we will visit Na Kupa'a.
Pending visits include TLC, St. John the Baptist
k. Youth Adult Ministry: Mike/Matthew. Mike said that they have not met recently. It was agreed that the President and Vice-President need to get involved with the ministry to lead it further.
7. Old Business.
a. Sister Joan. A check was presented to Sister Joan for stipends owed her.
b. Community Visits. Our last visit to Pu'uwai Hoano was very good. Hosts Dave and Renee Cardell were very gracious in opening their lovely and beautifully decorated home to us. It seems that Rene decorates her home for every holiday, and Easter was in full bloom there!
c. MBCC Web Site. Flo reported that it is always a work in progress.
d. St. Rita's Fundraiser.It was reported to be a great success. Joe commented that it was run very well by his observation. They had a country store, silent auction, free shave ice and cotton candy, great entertainment and good food.
8. New Business
a. Meeting Place for Team. Discussion was held to find a place for our team meetings. St. Jude and Immaculate Conception were brought up. As stated in 6(f), Regina will make her selection soon.
b. Advertising in St. Jude's Parish Directory. Joe will check the costs.
c. Music Items. Need to check with Ernesto about replacing or updating music items. Joe was told that we need 2 microphones.
9. Discussions.
a. As part of the Year of Faith celebration, the central Oahu Vicariate Youth and Young Adult ministries and the Office of Vocaions is sponsoring a summer rally for Vocations on July 6 from 9 am to 4 pm at Sacred Hearts Academy. It has been suggested that our Young Adult Ministry along with MBCC support, to be a part of this great opportunity. We would be there to share with what our Young Adult Ministry is all about. We discussed possibly having a food booth. More discussion at our next meeting.
b. MBCC Web Site. Flo needs to get together with Larry so that he will be able to add to our monthly calender when he needs to.
c. Fun Night. Joe suggested that we have a community fun night. To be discussed at our next meeting.
d. New Maryknoll Sister. Sister Joan informed us that Sister Aurora Dela Cruz will be moving to Hawaii. Sister Joan wants to invite her to our next retreat and possibly getting Sister Dela Cruz involved with us.
10. Closing prayer by Sister Joan.
11. Adjournment.
MBCC Executive Board Meeting Minutes
April 3, 2013, Sizzler Restaurant, Waipahu, HI
1. Call to order by Vice-President at 7:10 p.m.
2. Opening prayer by Dwayne.
3. Roll call: Joe Espinoza, Dwayne Fedalizo, Flo Garza, Christina Lefu'a, Regina Espinoza, Rosa Lefu'a, Larry Ritter, Russell Yamamoto and Jo Ann Pamplona. Board members absent: Mike Reis and Alison Harney. Also present, our Spiritual Director Father David Lupo and Community Coordinators Dave and Renee Cardell (Pu'uwai Hoano) and Nellani Tabada.
4. Scripture Reading: John 20, 19-31, Appearance to the Disciples.
5. Sharing by Father David, Joe and Christina. Joe then explained that he wanted to go around the table and everyone would have the chance to share our closest moment with Jesus during the Lent/Easter season.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Dwayne developed a "Retention Form" that we need to bring back to our Communities. At community, we are to discuss the points on the form, record our findings and return it back to him. Dwayne will then gather the feedback and put together an action plan.
b. Treasurer: Alison Harney. Not present.
c. Recording Secretary: Flo Garza. Copies of March's minutes provided.
d. Corresponding Secretary: Flo Garza. Will continue to update web site.
e. 3-day Encounter: Regina Espinoza. Regina passed out team formation schedule for our retreat in July. She informed us that she will be off-island and will not be at the first two team meetings. No meeting place has been determined yet. Flo will call St. Jude to see if we will be able to meet there.
f. Evangelization: Christina Lefu'a. Christina reminded us that the next homeless feeding at St. Rita will be April 25th. She does not know what the main dish is.
g. Pre-Encounter: Rosa Lefu'a. Rosa reported that she currently a few participants who want to attend our next retreat.
h. Post-Encounter: Jo Ann Pamplona. No report.
i. Finance: Russell Yamamoto. Russell reported that he is still waiting for our check from the Pro Bowl. He did, however, receive a refund check for the insurance that they mistakenly deducted. He has already received one check concerning the insurance so he thinks this could be a duplicate check. He will follow-up with Centerplate. He has some fundraising ideas including Zippys, Chicken and an ICard. Discussion was held about the card. Russell will get more info and present to the Board at our next meeting.
j. Planning: Larry Ritter. Larry has been busy contacting Community Coordinators to plan our community visitations. These are the visitation date that he has set up so far:
April 7th (Sun) - St. Michael's Community
April 10th (Wed) - Pu'wai Hoano Community
April 16th (Tues) - Synergizer Community
May 2nd (Thurs) - St. Teresa of Avila Community
May 16th (Thurs) - Our Lady of the Mount Community
Not yet scheduled: Faith, Hope and Love, Na Kupa'a, St. John the Baptist and TLC Communities.
k. Young Adult Ministry: Mike Reis. Not present.
7. Old Business.
a. Community visits. President Joe wants us to make every effort to join in the community visits.
8. New Business.
a. Co-YAM Coordinator. President Joe called Matthew Ho to see if he would be interested in this position. Matthew said yes. Dwayne called for a vote in favor of Matthew being a Co-Coordinator for the YAM. The vote was unanimous in favor. Congratulations Matthew!
b. Purchasing Items for Ohana Room, Kitchen and Music. Various items need to be replaced or purchased. Ernesto Nicolas has a list of music items that need to be purchased or replaced.Other items need to be purchased before our next retreat.
c. July Retreat. Everyone should start recruiting now. Don't wait till team meetings begin. Also, everyone on team should be committed to attend all meetings.
d. Social Media. President Joe reminded us to be careful of what we post or text as it is there for everyone to see.
e. A Taste of St. Rita. President Joe asked us to support this celebration. Rosa and Christina are currently selling tickets. The cost is $20.00 and will be held after Mass on Saturday, April 27th.
9. Food Assignments. For our next meeting, food assignments go to April/May members, Flo, Alison, Russell, Regina and Joe.
10. Pope Francis I. President Joe wanted to know how we felt about our new Pope. We were each able to share our thoughts about this remarkable man who has made very favorable impressions in just a short time. We all look forward to Pope Francis leading us with his love and compassion.
11. Closing prayer.
12. Next meeting will be on May 1st. We will meet at a classroom at OLGC at 6:30 p.m.
13. Adjournment at 8:41 p.m.
April 3, 2013, Sizzler Restaurant, Waipahu, HI
1. Call to order by Vice-President at 7:10 p.m.
2. Opening prayer by Dwayne.
3. Roll call: Joe Espinoza, Dwayne Fedalizo, Flo Garza, Christina Lefu'a, Regina Espinoza, Rosa Lefu'a, Larry Ritter, Russell Yamamoto and Jo Ann Pamplona. Board members absent: Mike Reis and Alison Harney. Also present, our Spiritual Director Father David Lupo and Community Coordinators Dave and Renee Cardell (Pu'uwai Hoano) and Nellani Tabada.
4. Scripture Reading: John 20, 19-31, Appearance to the Disciples.
5. Sharing by Father David, Joe and Christina. Joe then explained that he wanted to go around the table and everyone would have the chance to share our closest moment with Jesus during the Lent/Easter season.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Dwayne developed a "Retention Form" that we need to bring back to our Communities. At community, we are to discuss the points on the form, record our findings and return it back to him. Dwayne will then gather the feedback and put together an action plan.
b. Treasurer: Alison Harney. Not present.
c. Recording Secretary: Flo Garza. Copies of March's minutes provided.
d. Corresponding Secretary: Flo Garza. Will continue to update web site.
e. 3-day Encounter: Regina Espinoza. Regina passed out team formation schedule for our retreat in July. She informed us that she will be off-island and will not be at the first two team meetings. No meeting place has been determined yet. Flo will call St. Jude to see if we will be able to meet there.
f. Evangelization: Christina Lefu'a. Christina reminded us that the next homeless feeding at St. Rita will be April 25th. She does not know what the main dish is.
g. Pre-Encounter: Rosa Lefu'a. Rosa reported that she currently a few participants who want to attend our next retreat.
h. Post-Encounter: Jo Ann Pamplona. No report.
i. Finance: Russell Yamamoto. Russell reported that he is still waiting for our check from the Pro Bowl. He did, however, receive a refund check for the insurance that they mistakenly deducted. He has already received one check concerning the insurance so he thinks this could be a duplicate check. He will follow-up with Centerplate. He has some fundraising ideas including Zippys, Chicken and an ICard. Discussion was held about the card. Russell will get more info and present to the Board at our next meeting.
j. Planning: Larry Ritter. Larry has been busy contacting Community Coordinators to plan our community visitations. These are the visitation date that he has set up so far:
April 7th (Sun) - St. Michael's Community
April 10th (Wed) - Pu'wai Hoano Community
April 16th (Tues) - Synergizer Community
May 2nd (Thurs) - St. Teresa of Avila Community
May 16th (Thurs) - Our Lady of the Mount Community
Not yet scheduled: Faith, Hope and Love, Na Kupa'a, St. John the Baptist and TLC Communities.
k. Young Adult Ministry: Mike Reis. Not present.
7. Old Business.
a. Community visits. President Joe wants us to make every effort to join in the community visits.
8. New Business.
a. Co-YAM Coordinator. President Joe called Matthew Ho to see if he would be interested in this position. Matthew said yes. Dwayne called for a vote in favor of Matthew being a Co-Coordinator for the YAM. The vote was unanimous in favor. Congratulations Matthew!
b. Purchasing Items for Ohana Room, Kitchen and Music. Various items need to be replaced or purchased. Ernesto Nicolas has a list of music items that need to be purchased or replaced.Other items need to be purchased before our next retreat.
c. July Retreat. Everyone should start recruiting now. Don't wait till team meetings begin. Also, everyone on team should be committed to attend all meetings.
d. Social Media. President Joe reminded us to be careful of what we post or text as it is there for everyone to see.
e. A Taste of St. Rita. President Joe asked us to support this celebration. Rosa and Christina are currently selling tickets. The cost is $20.00 and will be held after Mass on Saturday, April 27th.
9. Food Assignments. For our next meeting, food assignments go to April/May members, Flo, Alison, Russell, Regina and Joe.
10. Pope Francis I. President Joe wanted to know how we felt about our new Pope. We were each able to share our thoughts about this remarkable man who has made very favorable impressions in just a short time. We all look forward to Pope Francis leading us with his love and compassion.
11. Closing prayer.
12. Next meeting will be on May 1st. We will meet at a classroom at OLGC at 6:30 p.m.
13. Adjournment at 8:41 p.m.
MBCC Executive Board Meeting Minutes
March 6, 2013, Sizzler Restaurant, Waipahu, HI
1. Call to order by President at 7:07 p.m.
2. Opening prayer by Father David.
3. Roll call: Board present: Joe Espinoza, Dwayne Fedalizo, Flo Garza, Christina Lefu'a, Regina Espinoza, Mike Reis, Rosa Lefu'a, Larry Ritter and Russell Yamamoto. Board members absent: Alison Harney and Jo Ann Pamplona. Also present, our Spiritual Directors Father David Lupo and Sister Joan Chatfield, and Community Coordinators Teri Ho (Faith, Hope and Love), Nani Reyes (Woven Hearts), Dave and Renee Cardell (Pu'uwai Hoano) and Tom and Becky DeCorte (Our Lady of the Mount).
4. Scripture reading. Like 15, 1-3, 11-32 by Flo.
5. Sharing by Regina, Joe and Father David.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Would like to work on retention of members. He has been discussing this with
Sister Joan who has Participant Lists all the way back to Retreat #2.
b. Treasurer: Alison Harney. Not present but did submit her treasurer's report.
c. Recording Secretary: Flo Garza. Copies of February minutes provided.
d. Corresponding Secretary: Flo Garza. No report.
e. 3-day Encounter: Regina Espinoza. Regina explained that the team member numbers for our next retreat were dropping because of illness and work commitments. Also discussed the low number of participants. We all agreed that cancelling the retreat was a wise but sad decision.
f. Evangelization: Christina Lefu'a. Christina thanked everyone who showed up at St. Rita's Church for the Homeless Feeding on February 28th. Our next feeding is in April, more details to follow.
g. Pre-Encounter: Rosa Lefu'a. No report.
h. Post-Encounter: Jo Ann Pamplona. No report.
i. Finance: Russell Yamamoto. Russell reported to date we have received $9,271.00 from Centerplate fundraiser and still waiting for the check from the Pro Bowl. As with the other games, he has asked for a breakdown for the monies we will receive. Joe recognized Russell for his hard work and weekly dedication to make this a success. Joe reminded us to keep brainstorming about future fundraisers.
j. Planning: Larry Ritter. Larry reported that he is still working on contacting the Community Coordinators. Joe gave him his current list.
k. Young Adult Ministry: Mike Reis. Mike reported that his ministry met last month. Joe proposed bringing in another YAM Coordinator to assist Mike. Joe suggested Matthew Ho and will be calling him.
7. Old Business.
a. Retreat. Circumstances of cancellation. Discussed. See 6e above.
8. New Business.
a. Community Visits. The Board will start visiting communities soon.
b. MBCC Shirts. New shirt color is orange and Joe has 5 dozen printed and ready.
c. Price of Retreat. Discussion was held on the price of our retreats. It was put to a vote on the increase from $55 to $60. The vote was unanimous to increase our retreat prices effective next year.
d. Fundraiser. Brainstorm, brainstorm, brainstorm.
e. Stipends. Not discussed.
9. Discussions.
a. Retreat Venues. Discussion was held to keep the cost of the retreat down, maybe we need to find another place. A suggestion was to look into Our Lady of Keau or Puukahea. Still open to discussion.
b. Promoting our Retreats. Sister Joan suggested that we design and send posters to each Parish with info about our retreats. Father David suggested that we visit the Parishes. It was brought up that at one point we did do that and we stopped. This is a topic for Larry, our Planning Coordinator. Will continue to discuss this at our next meeting. Sister Joan also suggested contacting Jane Mondoy to set up visiting RCIA classes. We all agreed that we need to be actively seeking participants for our retreats all year long and not waiting until our team meeting begin.
10. Next meeting scheduled for April 3rd at Sizzler Restaurant in Waipahu at 6:30 p.m.
11. Closing Prayer: Father David.
12. Adjourned: 8:40 p.m.
March 6, 2013, Sizzler Restaurant, Waipahu, HI
1. Call to order by President at 7:07 p.m.
2. Opening prayer by Father David.
3. Roll call: Board present: Joe Espinoza, Dwayne Fedalizo, Flo Garza, Christina Lefu'a, Regina Espinoza, Mike Reis, Rosa Lefu'a, Larry Ritter and Russell Yamamoto. Board members absent: Alison Harney and Jo Ann Pamplona. Also present, our Spiritual Directors Father David Lupo and Sister Joan Chatfield, and Community Coordinators Teri Ho (Faith, Hope and Love), Nani Reyes (Woven Hearts), Dave and Renee Cardell (Pu'uwai Hoano) and Tom and Becky DeCorte (Our Lady of the Mount).
4. Scripture reading. Like 15, 1-3, 11-32 by Flo.
5. Sharing by Regina, Joe and Father David.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Would like to work on retention of members. He has been discussing this with
Sister Joan who has Participant Lists all the way back to Retreat #2.
b. Treasurer: Alison Harney. Not present but did submit her treasurer's report.
c. Recording Secretary: Flo Garza. Copies of February minutes provided.
d. Corresponding Secretary: Flo Garza. No report.
e. 3-day Encounter: Regina Espinoza. Regina explained that the team member numbers for our next retreat were dropping because of illness and work commitments. Also discussed the low number of participants. We all agreed that cancelling the retreat was a wise but sad decision.
f. Evangelization: Christina Lefu'a. Christina thanked everyone who showed up at St. Rita's Church for the Homeless Feeding on February 28th. Our next feeding is in April, more details to follow.
g. Pre-Encounter: Rosa Lefu'a. No report.
h. Post-Encounter: Jo Ann Pamplona. No report.
i. Finance: Russell Yamamoto. Russell reported to date we have received $9,271.00 from Centerplate fundraiser and still waiting for the check from the Pro Bowl. As with the other games, he has asked for a breakdown for the monies we will receive. Joe recognized Russell for his hard work and weekly dedication to make this a success. Joe reminded us to keep brainstorming about future fundraisers.
j. Planning: Larry Ritter. Larry reported that he is still working on contacting the Community Coordinators. Joe gave him his current list.
k. Young Adult Ministry: Mike Reis. Mike reported that his ministry met last month. Joe proposed bringing in another YAM Coordinator to assist Mike. Joe suggested Matthew Ho and will be calling him.
7. Old Business.
a. Retreat. Circumstances of cancellation. Discussed. See 6e above.
8. New Business.
a. Community Visits. The Board will start visiting communities soon.
b. MBCC Shirts. New shirt color is orange and Joe has 5 dozen printed and ready.
c. Price of Retreat. Discussion was held on the price of our retreats. It was put to a vote on the increase from $55 to $60. The vote was unanimous to increase our retreat prices effective next year.
d. Fundraiser. Brainstorm, brainstorm, brainstorm.
e. Stipends. Not discussed.
9. Discussions.
a. Retreat Venues. Discussion was held to keep the cost of the retreat down, maybe we need to find another place. A suggestion was to look into Our Lady of Keau or Puukahea. Still open to discussion.
b. Promoting our Retreats. Sister Joan suggested that we design and send posters to each Parish with info about our retreats. Father David suggested that we visit the Parishes. It was brought up that at one point we did do that and we stopped. This is a topic for Larry, our Planning Coordinator. Will continue to discuss this at our next meeting. Sister Joan also suggested contacting Jane Mondoy to set up visiting RCIA classes. We all agreed that we need to be actively seeking participants for our retreats all year long and not waiting until our team meeting begin.
10. Next meeting scheduled for April 3rd at Sizzler Restaurant in Waipahu at 6:30 p.m.
11. Closing Prayer: Father David.
12. Adjourned: 8:40 p.m.
MBCC Executive Board Meeting Minutes
February 6, 2013, OLCG School, Pearl City, HI
1. Call to order by President at 7:02 pm.
2. Opening prayer by Father David.
3. Board members present were sworn in for the next two year term by Father
David.
4. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina
Espinoza, Jo Ann Pamplona, Mike Reis, Rosa Lefu’a, Larry Ritter and Russell
Yamamoto. Also present was our Spiritual Director Father David Lupo and
Community Coordinators Teri Ho (Faith, Hope and Love) and Nani Reyes
(Woven Hearts).
5. President Joe started the meeting by welcoming everyone and reading our
MBCC Preamble and Statutes. Each board member was then asked to read
out loud their duties and responsibilities, including our Spiritual Director
and Community Coordinators.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Not present.
b. Treasurer: Alison Harney. Not present.
c. Recording Secretary: Flo Garza. No report.
d. Corresponding Secretary: Flo Garza. Starting to work on next newsletter.
e. 3-day Encounter: Regina Espinoza. Team meetings are going well for
Encounter #96, scheduled for March 8 – 10.
f. Evangelization: Christina Lefu’a. Our next Homeless Feeding is February
28th at St. Rita’s. Main dish TBA. Donations of money, non-perishable
items, clothing and personal hygiene items are welcomed. If you want to
help, please be at the church by 5:45 pm. She reminded us that Ash
Wednesday will be on February 13th.
g. Pre-Encounter: Rosa Lefu’a. She has finished updating the new participant
brochures to include a picture and introduction of our Spiritual Directors.
h. Post Encounter: Jo Ann Pamplona. No report.
i. Finance: Russell Yamamoto. He reported that up to and including the
Hawaii Sheraton Bowl, we have received checks totaling approx. $7,900.
Due to discrepancies, he has requested summaries of every game that we
have worked. One finding was that we were being charged for insurance.
He will keep working with Centerplate until this issue is resolved. He also
stated that this endeavor has been stressful because of the amount of
time he has had to take off from work and making sure that our
concession stand/beer portables were adequately manned for every game,
which proved to be difficult this year. He strongly suggested looking at
other fundraising ideas. He asked everyone to think about it so that we
present our ideas at our next meeting.
j. Planning: Larry Ritter. Joe asked Larry to come up with a draft master
calendar of events projected for the next year and present it at our next
meeting.
k. Young Adult Ministry: Mike Reis. He reported that the New Years Young
Adult get together at Nanakuli Beach Park on January 19th was a
success.
7. OLD BUSINESS.
a. Review job descriptions. Done.
8. NEW BUSINESS.
a. Retreat update. Done.
b. MBCC Shirts. New shirt color is orange and Joe will have 5 dozen printed
and ready for our retreat in March.
c. Price of Retreat. Cost is still $55. Will discuss possible increase at our next
meeting.
d. Tracking our Participants. Instead of placing participants by age, common
interest, etc., participants will be placed in “community” at the retreat so
that maybe after the retreat, they can continue to be in the same
community. This way they can form their own community or stay in one
already formed community where they already feel comfortable.
e. Community Visitations. Larry will be calling Community Coordinators to
set up Board visitations.
f. Revenue for Retreats. Discussed various revenues generated for our retreats,
such as fees, donations, t-shirt sales, etc.
g. Our Responsibility. Joe shared with us that our time, talent and treasure
is a blessing from God and that it is our responsibility to share our
blessings with our marginated and unchurched brothers and sisters. We
must take our job seriously and reach out to them more.
h. Board Meeting Food/Beverage Schedule. Joe passed out the schedule for the
year.
9. Next meeting scheduled for March 6th at 6:30 pm.
10. Closing Prayer led by Father David.
11. Adjourned: 8:40 p.m.
February 6, 2013, OLCG School, Pearl City, HI
1. Call to order by President at 7:02 pm.
2. Opening prayer by Father David.
3. Board members present were sworn in for the next two year term by Father
David.
4. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina
Espinoza, Jo Ann Pamplona, Mike Reis, Rosa Lefu’a, Larry Ritter and Russell
Yamamoto. Also present was our Spiritual Director Father David Lupo and
Community Coordinators Teri Ho (Faith, Hope and Love) and Nani Reyes
(Woven Hearts).
5. President Joe started the meeting by welcoming everyone and reading our
MBCC Preamble and Statutes. Each board member was then asked to read
out loud their duties and responsibilities, including our Spiritual Director
and Community Coordinators.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Not present.
b. Treasurer: Alison Harney. Not present.
c. Recording Secretary: Flo Garza. No report.
d. Corresponding Secretary: Flo Garza. Starting to work on next newsletter.
e. 3-day Encounter: Regina Espinoza. Team meetings are going well for
Encounter #96, scheduled for March 8 – 10.
f. Evangelization: Christina Lefu’a. Our next Homeless Feeding is February
28th at St. Rita’s. Main dish TBA. Donations of money, non-perishable
items, clothing and personal hygiene items are welcomed. If you want to
help, please be at the church by 5:45 pm. She reminded us that Ash
Wednesday will be on February 13th.
g. Pre-Encounter: Rosa Lefu’a. She has finished updating the new participant
brochures to include a picture and introduction of our Spiritual Directors.
h. Post Encounter: Jo Ann Pamplona. No report.
i. Finance: Russell Yamamoto. He reported that up to and including the
Hawaii Sheraton Bowl, we have received checks totaling approx. $7,900.
Due to discrepancies, he has requested summaries of every game that we
have worked. One finding was that we were being charged for insurance.
He will keep working with Centerplate until this issue is resolved. He also
stated that this endeavor has been stressful because of the amount of
time he has had to take off from work and making sure that our
concession stand/beer portables were adequately manned for every game,
which proved to be difficult this year. He strongly suggested looking at
other fundraising ideas. He asked everyone to think about it so that we
present our ideas at our next meeting.
j. Planning: Larry Ritter. Joe asked Larry to come up with a draft master
calendar of events projected for the next year and present it at our next
meeting.
k. Young Adult Ministry: Mike Reis. He reported that the New Years Young
Adult get together at Nanakuli Beach Park on January 19th was a
success.
7. OLD BUSINESS.
a. Review job descriptions. Done.
8. NEW BUSINESS.
a. Retreat update. Done.
b. MBCC Shirts. New shirt color is orange and Joe will have 5 dozen printed
and ready for our retreat in March.
c. Price of Retreat. Cost is still $55. Will discuss possible increase at our next
meeting.
d. Tracking our Participants. Instead of placing participants by age, common
interest, etc., participants will be placed in “community” at the retreat so
that maybe after the retreat, they can continue to be in the same
community. This way they can form their own community or stay in one
already formed community where they already feel comfortable.
e. Community Visitations. Larry will be calling Community Coordinators to
set up Board visitations.
f. Revenue for Retreats. Discussed various revenues generated for our retreats,
such as fees, donations, t-shirt sales, etc.
g. Our Responsibility. Joe shared with us that our time, talent and treasure
is a blessing from God and that it is our responsibility to share our
blessings with our marginated and unchurched brothers and sisters. We
must take our job seriously and reach out to them more.
h. Board Meeting Food/Beverage Schedule. Joe passed out the schedule for the
year.
9. Next meeting scheduled for March 6th at 6:30 pm.
10. Closing Prayer led by Father David.
11. Adjourned: 8:40 p.m.
MBCC Executive Board Meeting Minutes
November 7, 2012 OLCG School, Pearl City, HI
1. Call to order by Vice-President, Dwayne at 7:10 pm.
2. Opening prayer by Father David.
3. Roll call. Board present: Joe Espinoza, Dwayne Fedalizo, Flo Garza, Christina
Lefu’a, Regina Espinoza, Alison Harney, Jo Ann Pamplona, Mike Reis,
Rosa Lefu’a, Becky DeCorte and Russell Yamamoto. Also present was our
Spiritual Director Father David Lupo and Community Coordinators Jovita
and Primo Ungos (St. Teresa of Avila, Teri Ho (Faith, Hope and Love) and
Tom DeCorte (Our Lady of the Mount).
4. Scripture Reading. Luke 15:25-33 by Teri.
5. Sharing by Dwayne, Father David, Alison, Jo Ann and Christina.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Ballot is being finalized for our Elections.
b. Treasurer: Alison Harney. Submitted her latest report.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. Nothing to report.
e. 3-day Encounter: Regina Espinoza. Nothing to report.
f. Evangelization: Christina Lefu’a. She reported that the Homeless Feeding
on October 25th was another success. There were a lot of people that were
served. Two MBCC members assisted. She has scheduled two nursing home
visits. The first is at Ka Punawai Ola (Kapolei) on Saturday December 1st.
We will meet in the lobby at 9 a.m. and start our caroling at 10. She
would like donations of socks, toiletries and lap blankets. Our second visit
is to the Leeward Health Integrated Services in Makaha. This will be on
Saturday, December 22nd and will begin at 10. She would like
donations of socks and toiletries. She also added that 100 lap blankets
have already been sewn by Renee Cardell. BIG mahalo to Renee for all of
her hard work and dedication to MBCC and those in need. Christina also
reported that for our “Year of Faith”, she held a Rosary Rally on October
13th. First the Rosary was prayed at St. Rita and at 12 Noon they held
signs on the roadside asking to pray the Rosary for our nation and the
entire world. Great job Christina. She also has suggestions to promote our
“Year of Faith”, such as a Bible Trivia Night for communities and
attending faith workshops to learn more about what our Church teaches
and believes in.
g. Pre-Encounter: Rosa Lefu’a. Nothing to report.
h. Post Encounter: Jo Ann Pamplona. She reported that Post Encounter #95
was a great success. There were approx. 50 people in attendance with 13 new
missionaries.
i. Finance: Russell Yamamoto. He reported that he has received checks from
our Stadium fundraising so far for games that we have worked thru
September. UH will possibly add one more game on December 6th or 7th.
Russell is still collecting applications for those willing to work at the Pro
Bowl. There are 8 more games to work this season.
j. Planning: Becky DeCorte. She reported that she is working with Jo Ann to
contact the Community Coordinators to ask for 5 door prizes from each
Community for the bingo games at our MBCC Board elections. She will
also be contacting the Community Coordinators to get active member
names eligible to vote and forward them to Dwayne.
k. Young Adult Ministry: Mike Reis. Due to reasons unknown, no one showed
up for the YAM Community that was scheduled. Mike will reschedule.
Prayers still going out to Shantel who was involved in a car accident while
on her way to the meeting.
7. OLD BUSINESS.
a. MBCC Elections. Dwayne is working on the slate. The final program was
set to allow time for music, bingo and elections.
b. Christmas update. Joe will send out a feeler to see what our thoughts are.
8. NEW BUSINESS.
a. MBCC Board Christmas Party. Joe will send out an email to board
members regarding it be a potluck, at a restaurant, bring your spouse, etc.
b. Baskets for Homeless. Each community should select one family and bring
names to our next Board meeting.
c. Toys for Kids. We can choose to return to our churches and donate there or
will be included in the baskets.
d. Requested MBCC retreat. Our MBCC outer-island members are requesting
a retreat at their Parish, Christ the King. Logistics will have to be worked
on, updates to follow. How exciting!
9. Next meeting scheduled for December 5th at 6:30 pm.
10. Closing Prayer by Father David.
11. Adjourned: 8:50 p.m.
November 7, 2012 OLCG School, Pearl City, HI
1. Call to order by Vice-President, Dwayne at 7:10 pm.
2. Opening prayer by Father David.
3. Roll call. Board present: Joe Espinoza, Dwayne Fedalizo, Flo Garza, Christina
Lefu’a, Regina Espinoza, Alison Harney, Jo Ann Pamplona, Mike Reis,
Rosa Lefu’a, Becky DeCorte and Russell Yamamoto. Also present was our
Spiritual Director Father David Lupo and Community Coordinators Jovita
and Primo Ungos (St. Teresa of Avila, Teri Ho (Faith, Hope and Love) and
Tom DeCorte (Our Lady of the Mount).
4. Scripture Reading. Luke 15:25-33 by Teri.
5. Sharing by Dwayne, Father David, Alison, Jo Ann and Christina.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Ballot is being finalized for our Elections.
b. Treasurer: Alison Harney. Submitted her latest report.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. Nothing to report.
e. 3-day Encounter: Regina Espinoza. Nothing to report.
f. Evangelization: Christina Lefu’a. She reported that the Homeless Feeding
on October 25th was another success. There were a lot of people that were
served. Two MBCC members assisted. She has scheduled two nursing home
visits. The first is at Ka Punawai Ola (Kapolei) on Saturday December 1st.
We will meet in the lobby at 9 a.m. and start our caroling at 10. She
would like donations of socks, toiletries and lap blankets. Our second visit
is to the Leeward Health Integrated Services in Makaha. This will be on
Saturday, December 22nd and will begin at 10. She would like
donations of socks and toiletries. She also added that 100 lap blankets
have already been sewn by Renee Cardell. BIG mahalo to Renee for all of
her hard work and dedication to MBCC and those in need. Christina also
reported that for our “Year of Faith”, she held a Rosary Rally on October
13th. First the Rosary was prayed at St. Rita and at 12 Noon they held
signs on the roadside asking to pray the Rosary for our nation and the
entire world. Great job Christina. She also has suggestions to promote our
“Year of Faith”, such as a Bible Trivia Night for communities and
attending faith workshops to learn more about what our Church teaches
and believes in.
g. Pre-Encounter: Rosa Lefu’a. Nothing to report.
h. Post Encounter: Jo Ann Pamplona. She reported that Post Encounter #95
was a great success. There were approx. 50 people in attendance with 13 new
missionaries.
i. Finance: Russell Yamamoto. He reported that he has received checks from
our Stadium fundraising so far for games that we have worked thru
September. UH will possibly add one more game on December 6th or 7th.
Russell is still collecting applications for those willing to work at the Pro
Bowl. There are 8 more games to work this season.
j. Planning: Becky DeCorte. She reported that she is working with Jo Ann to
contact the Community Coordinators to ask for 5 door prizes from each
Community for the bingo games at our MBCC Board elections. She will
also be contacting the Community Coordinators to get active member
names eligible to vote and forward them to Dwayne.
k. Young Adult Ministry: Mike Reis. Due to reasons unknown, no one showed
up for the YAM Community that was scheduled. Mike will reschedule.
Prayers still going out to Shantel who was involved in a car accident while
on her way to the meeting.
7. OLD BUSINESS.
a. MBCC Elections. Dwayne is working on the slate. The final program was
set to allow time for music, bingo and elections.
b. Christmas update. Joe will send out a feeler to see what our thoughts are.
8. NEW BUSINESS.
a. MBCC Board Christmas Party. Joe will send out an email to board
members regarding it be a potluck, at a restaurant, bring your spouse, etc.
b. Baskets for Homeless. Each community should select one family and bring
names to our next Board meeting.
c. Toys for Kids. We can choose to return to our churches and donate there or
will be included in the baskets.
d. Requested MBCC retreat. Our MBCC outer-island members are requesting
a retreat at their Parish, Christ the King. Logistics will have to be worked
on, updates to follow. How exciting!
9. Next meeting scheduled for December 5th at 6:30 pm.
10. Closing Prayer by Father David.
11. Adjourned: 8:50 p.m.
MBCC Executive Board Meeting Minutes
August 15, 2012 OLCG School Pearl City, HI
1. Call to order by President Joe at 7:09 pm.
2. Opening prayer by President Joe..
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina Espinoza, Alison Harney, Jo Ann Pamplona, Mike Reis, Rosa Lefu’a and Russell Yamamoto.
4. Scripture Reading. 1 Thessalonians 5:11-222.
5. Sharing by Regina, Joe, Mike and Jo Ann.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Report sent..
b. Treasurer: Alison Harney. Submitted her latest report.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. Submitted minutes from last month’s
meeting. Minutes were approved with one correction, changing Committee
Reports item K from Youth to Young Adult.
e. 3-day Encounter: Regina Espinoza. She reported that Encounter No. 94 was a
success and submitted an evaluation. Russell and Jo Ann did a great job as
our Co-Lay Directors. The 6 week formation meeting changes were well accepted
since we had “seasoned” speakers. Thank you to our Spiritual Directors, Sister
Joan and Deacon Kin. Retreat No. 95 will be held on October 5th-7th. Team
meetings will begin on August 22nd and will be at OLGC. Still praying on Lay
Directors.
f. Evangelization: Christina Lefu’a. She reminded us that the next homeless
feeding will be on August 30th at St. Rita in Nanakuli. Chili is the main dish.
We can also donate clothing, school supplies, toiletries or money. She also
informed us that she has set up a visit to the Sacred Heart RCIA program on
September 11th @ 7 p.m. to promote MBCC. Other visits will be scheduled.
g. Pre-Encounter: Rosa Lefu’a. She turned in more money from the last encounter.
She will also be printing out new applications to include our website.
h. Post Encounter: Jo Ann Pamplona. She reported that Post Encounter #94 was a
great success. Because of a funeral at St. Jude, we had to move to the back of the
church. She thanked everyone who brought tents that were much appreciated.
i. Finance: Russell Yamamoto. He reported that our first scheduled working game
at the Aloha Stadium will be on August 31st. Uniform same as last year, covered
shoes, black pants and orange MBCC t-shirt. The ages to work the concession is
16, Pro Bowl is 21 and home games in the beer stands is also 21.
j. Planning: Becky DeCorte, not present. Report sent to President. She is working to
schedule community visits with St. Michael and the Illuminators. Our
Community of Communities will be either November 9th(Friday) or 17th
(Saturday).
k. Young Adult Ministry: Mike Reis. Due to various reasons, they are still working
on the second draft of the Young Adult Retreat schedule.
7. OLD BUSINESS.
a. Community visits. Covered.
b. Father David Lupo. After the proper communication protocol between our President,
Bishop Larry and Father Johnathan Hurrell, who is the active Administrator of
Father David, we now have a Priest as our full time Spiritual Director. Thank you
Joe for all of your hard work for making this a reality and thank you Father
David for accepting us!
c. Sister Joan Chatfield and Deacon Kin Borja. We are still blessed to have these two
wonderful people to help us out. They have both stepped up to the plate to guide
us during team meetings, retreats, etc. We will continue to count on them as we
move forward with our activities. Thank you so much for your continued
support.
d. Deacon Tom Miyashiro. He has agreed to help us on our next retreat. Thank you
Deacon Tom and welcome back.
e. Community of Communities Guest Speaker. Discussed asking Father David.
8. NEW BUSINESS.
a. Responsibilities. President Joe went around the room as a followup to his
assignments from last month.
b. Food Pantry at St. Jude. Tabled.
c. Ad Hoc. Dwayne is still working on the project.
d. Maryknoll Sisters Centennial Celebration in October. Will discuss when we have
more info, but we agreed to support them in whatever way we can.
9. Next meeting scheduled for September 5th at 6:30 pm.
10. Closing Prayer
11. Adjourned: 9:03 p.m.
August 15, 2012 OLCG School Pearl City, HI
1. Call to order by President Joe at 7:09 pm.
2. Opening prayer by President Joe..
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina Espinoza, Alison Harney, Jo Ann Pamplona, Mike Reis, Rosa Lefu’a and Russell Yamamoto.
4. Scripture Reading. 1 Thessalonians 5:11-222.
5. Sharing by Regina, Joe, Mike and Jo Ann.
6. Committee Reports:
a. Vice-President: Dwayne Fedalizo. Report sent..
b. Treasurer: Alison Harney. Submitted her latest report.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. Submitted minutes from last month’s
meeting. Minutes were approved with one correction, changing Committee
Reports item K from Youth to Young Adult.
e. 3-day Encounter: Regina Espinoza. She reported that Encounter No. 94 was a
success and submitted an evaluation. Russell and Jo Ann did a great job as
our Co-Lay Directors. The 6 week formation meeting changes were well accepted
since we had “seasoned” speakers. Thank you to our Spiritual Directors, Sister
Joan and Deacon Kin. Retreat No. 95 will be held on October 5th-7th. Team
meetings will begin on August 22nd and will be at OLGC. Still praying on Lay
Directors.
f. Evangelization: Christina Lefu’a. She reminded us that the next homeless
feeding will be on August 30th at St. Rita in Nanakuli. Chili is the main dish.
We can also donate clothing, school supplies, toiletries or money. She also
informed us that she has set up a visit to the Sacred Heart RCIA program on
September 11th @ 7 p.m. to promote MBCC. Other visits will be scheduled.
g. Pre-Encounter: Rosa Lefu’a. She turned in more money from the last encounter.
She will also be printing out new applications to include our website.
h. Post Encounter: Jo Ann Pamplona. She reported that Post Encounter #94 was a
great success. Because of a funeral at St. Jude, we had to move to the back of the
church. She thanked everyone who brought tents that were much appreciated.
i. Finance: Russell Yamamoto. He reported that our first scheduled working game
at the Aloha Stadium will be on August 31st. Uniform same as last year, covered
shoes, black pants and orange MBCC t-shirt. The ages to work the concession is
16, Pro Bowl is 21 and home games in the beer stands is also 21.
j. Planning: Becky DeCorte, not present. Report sent to President. She is working to
schedule community visits with St. Michael and the Illuminators. Our
Community of Communities will be either November 9th(Friday) or 17th
(Saturday).
k. Young Adult Ministry: Mike Reis. Due to various reasons, they are still working
on the second draft of the Young Adult Retreat schedule.
7. OLD BUSINESS.
a. Community visits. Covered.
b. Father David Lupo. After the proper communication protocol between our President,
Bishop Larry and Father Johnathan Hurrell, who is the active Administrator of
Father David, we now have a Priest as our full time Spiritual Director. Thank you
Joe for all of your hard work for making this a reality and thank you Father
David for accepting us!
c. Sister Joan Chatfield and Deacon Kin Borja. We are still blessed to have these two
wonderful people to help us out. They have both stepped up to the plate to guide
us during team meetings, retreats, etc. We will continue to count on them as we
move forward with our activities. Thank you so much for your continued
support.
d. Deacon Tom Miyashiro. He has agreed to help us on our next retreat. Thank you
Deacon Tom and welcome back.
e. Community of Communities Guest Speaker. Discussed asking Father David.
8. NEW BUSINESS.
a. Responsibilities. President Joe went around the room as a followup to his
assignments from last month.
b. Food Pantry at St. Jude. Tabled.
c. Ad Hoc. Dwayne is still working on the project.
d. Maryknoll Sisters Centennial Celebration in October. Will discuss when we have
more info, but we agreed to support them in whatever way we can.
9. Next meeting scheduled for September 5th at 6:30 pm.
10. Closing Prayer
11. Adjourned: 9:03 p.m.
MBCC Executive Board Meeting Minutes
June 7, 2012, Sizzler Restaurant, Waipahu
1. Call to order by President Joe at 7:18 pm.
2. Opening prayer by Mike Reis.
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina
Espinoza, Alison Harney, Jo Ann Pamplona, Dwayne Fedalizo and Mike Reis.
4. Scripture Reading. None.
5. Committee Reports:
a. Vice-President: Dwayne Fedalizo. No report.
b. Treasurer: Alison Harney. Submitted her latest report. She requested that all
proposals for money request be submitted to
her ASAP so that the Board can approve any costs related to event. Also, the
storage fees went up from $103.66 to $130.89.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. I informed the Board that I have attached
the additional info sheet for the retreat application on our web site. Also, that
Weebly has charged me for another year to maintain our web site and will
submit a request for reimbursement.
e. 3-day Encounter: Regina Espinoza. She reported that team formation has
started for the July 6th-8thretreat. Lay directors are Russell Yamamoto and Jo
Ann Pamplona. After an earlier meeting, it was decided that the team formation
format will be changed this time. This will allow for more team
bonding and especially for the team to cover more of the details that need to be
taken care of. So far, so good, everyone seems responsive. She is requesting a
$200.00 deposit for the 3 scheduled retreats next year. The dates are March
8th-10th, July 12th-14thand October 18th-20th, 2013. She
reminded us that all musicians are welcomed to play at the morning serenade
and that all Executive Board members not on team are encouraged to stay for the
entire weekend.
f. Evangelization: Christina Lefu’a. She thanked those who came to help and
bring food to St. Rita’s to feed the homeless on May 31st. Next feeding
is scheduled for August 30th.
g. Pre-Encounter: Rosa Lefu’a, not present.
h. Post Encounter: Jo Ann Pamplona. She reported that the Encounter #94 Post
Encounter will be at St. Jude Church on July 14th.
i. Finance: Russell Yamamoto, not present. He passed on that he has already
received paperwork from the Aloha Stadium (Centerplate) asking if we will be
working the season. It was agreed that we will. We need to get forms signed and
returned to him ASAP.
j. Planning: Becky DeCorte, not present. Plans are underway for our Community of
Communities. Currently it is scheduled for August 11th at Nimitz Beach.
Menu will be simple, but delicious. There will be games and prizes. A lifeguard
will be present for those wishing to swim. Flyer to go out soon.
k. Youth Ministry: Mike Reis. He reported that the YAM workshop will begin
tomorrow night at Our Lady of Kea’au. Check in will be at 6:30 pm and will
begin at 7 pm. It will end on Saturday at 2 pm followed by Mass. This
workshop is primarily to continue the planning for the scheduled YAM retreat
next year.
6. OLD BUSINESS.
a. YAM Team Builder/Purpose. Covered.
b. Post Encounter Site. Covered.
c. July retreat team formation. Covered.
d. Community visits. Tabled.
e. Retaining participants. Tabled.
7. NEW BUSINESS.
a. Community of Communities. Covered.
b. Discussion on new format for 6 week formation. Covered.
c. Help for Russell for Stadium Concession work. Covered.
d. Stipends. Tabled.
8. Next meeting scheduled for July 11th at Sizzler at 6:30 pm
9. Closing Prayer: Christina.
10. Adjournment: 8:45 pm
June 7, 2012, Sizzler Restaurant, Waipahu
1. Call to order by President Joe at 7:18 pm.
2. Opening prayer by Mike Reis.
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina
Espinoza, Alison Harney, Jo Ann Pamplona, Dwayne Fedalizo and Mike Reis.
4. Scripture Reading. None.
5. Committee Reports:
a. Vice-President: Dwayne Fedalizo. No report.
b. Treasurer: Alison Harney. Submitted her latest report. She requested that all
proposals for money request be submitted to
her ASAP so that the Board can approve any costs related to event. Also, the
storage fees went up from $103.66 to $130.89.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. I informed the Board that I have attached
the additional info sheet for the retreat application on our web site. Also, that
Weebly has charged me for another year to maintain our web site and will
submit a request for reimbursement.
e. 3-day Encounter: Regina Espinoza. She reported that team formation has
started for the July 6th-8thretreat. Lay directors are Russell Yamamoto and Jo
Ann Pamplona. After an earlier meeting, it was decided that the team formation
format will be changed this time. This will allow for more team
bonding and especially for the team to cover more of the details that need to be
taken care of. So far, so good, everyone seems responsive. She is requesting a
$200.00 deposit for the 3 scheduled retreats next year. The dates are March
8th-10th, July 12th-14thand October 18th-20th, 2013. She
reminded us that all musicians are welcomed to play at the morning serenade
and that all Executive Board members not on team are encouraged to stay for the
entire weekend.
f. Evangelization: Christina Lefu’a. She thanked those who came to help and
bring food to St. Rita’s to feed the homeless on May 31st. Next feeding
is scheduled for August 30th.
g. Pre-Encounter: Rosa Lefu’a, not present.
h. Post Encounter: Jo Ann Pamplona. She reported that the Encounter #94 Post
Encounter will be at St. Jude Church on July 14th.
i. Finance: Russell Yamamoto, not present. He passed on that he has already
received paperwork from the Aloha Stadium (Centerplate) asking if we will be
working the season. It was agreed that we will. We need to get forms signed and
returned to him ASAP.
j. Planning: Becky DeCorte, not present. Plans are underway for our Community of
Communities. Currently it is scheduled for August 11th at Nimitz Beach.
Menu will be simple, but delicious. There will be games and prizes. A lifeguard
will be present for those wishing to swim. Flyer to go out soon.
k. Youth Ministry: Mike Reis. He reported that the YAM workshop will begin
tomorrow night at Our Lady of Kea’au. Check in will be at 6:30 pm and will
begin at 7 pm. It will end on Saturday at 2 pm followed by Mass. This
workshop is primarily to continue the planning for the scheduled YAM retreat
next year.
6. OLD BUSINESS.
a. YAM Team Builder/Purpose. Covered.
b. Post Encounter Site. Covered.
c. July retreat team formation. Covered.
d. Community visits. Tabled.
e. Retaining participants. Tabled.
7. NEW BUSINESS.
a. Community of Communities. Covered.
b. Discussion on new format for 6 week formation. Covered.
c. Help for Russell for Stadium Concession work. Covered.
d. Stipends. Tabled.
8. Next meeting scheduled for July 11th at Sizzler at 6:30 pm
9. Closing Prayer: Christina.
10. Adjournment: 8:45 pm
Minutes of Executive Board
February 2, 2012
1. Call to order by President Joe at 7:08 pm.
2. Opening prayer by Rosa Lefu'a.
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina Espinoza, Rosa Lefu’a, Becky DeCorte, Dwayne Fedalizo, Rodney Kekina and Jo Ann Pamplona. Members excused: Alison Harney and Russell Yamamoto. .Also present, Community Coordinators: Wendell Apostol and Mike Reis.
4. Scripture Reading. Malachi, Chapter 3:1-4.
5. Committee Reports:
a. Vice-President: Dwayne Fedalizo recognized Russell and the small core group who worked hard at the Aloha Stadium for our fundraiser.
b. Treasurer: Alison Harney, not present.
c. Recording Secretary: Rodney Kekina. Minutes were approved and second.
d. Corresponding Secretary: Flo Garza. She reported that she is updating our web site and working on the "Amazing Grace" Newsletter that will be ready for our next retreat.
e. 3-day Encounter: Regina Espinoza. She informed us that Father Peter Dumag is leaving to become an Air Force Chaplain. Jo Ann announced that Deacon Tom's classes are almost completed and he may be available for future retreats. She will be ordering Bibles and leather crosses for all three retreats for this year.
f. Evangelization: Christina Lefu’a. She informed us that the next Homeless Feeding is scheduled for February 23rd, 6 pm at St. Rita's Church in Nanakuli. Please be there by 5:30 pm wearing your MBCC shirts. Main dish will be announced soon.
g. Pre-Encounter: Rosa Lefu’a. She has plenty of brochures ready for participants.
h. Post Encounter: Jo Ann Pamplona. She will see if OLGC is available for our next Post Encounter.
i. Finance: Russell Yamamoto. No report.
j. Planning: Becky DeCorte. We will begin community visits soon. Food for thought: weekend rally and camping to promote comraderie, scavenger hunt.
k. Youth Ministry: Vacant position..
6. OLD BUSINESS.
a. Concerned about Young Adult Community.. Current membership is 12.. President suggested scheduling fun activities so that they don't lose interest, such as, movie night, bowling, etc.
7. NEW BUSINESS.
a. A proposal was handed out by our President suggesting we have a 3 day MBCC Bazaar with food and games., white elephant sale, entertainment and a grand prize drawing. Potential to make lots of needed money to carry on our retreats. Copies will be sent to board members not present for further discussion.
8. Food assignments for March: Becky, Dwayne and Russell.
9. Closing Prayer: Christina.
10. Meeting adjourned at 9:15 pm.
February 2, 2012
1. Call to order by President Joe at 7:08 pm.
2. Opening prayer by Rosa Lefu'a.
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina Espinoza, Rosa Lefu’a, Becky DeCorte, Dwayne Fedalizo, Rodney Kekina and Jo Ann Pamplona. Members excused: Alison Harney and Russell Yamamoto. .Also present, Community Coordinators: Wendell Apostol and Mike Reis.
4. Scripture Reading. Malachi, Chapter 3:1-4.
5. Committee Reports:
a. Vice-President: Dwayne Fedalizo recognized Russell and the small core group who worked hard at the Aloha Stadium for our fundraiser.
b. Treasurer: Alison Harney, not present.
c. Recording Secretary: Rodney Kekina. Minutes were approved and second.
d. Corresponding Secretary: Flo Garza. She reported that she is updating our web site and working on the "Amazing Grace" Newsletter that will be ready for our next retreat.
e. 3-day Encounter: Regina Espinoza. She informed us that Father Peter Dumag is leaving to become an Air Force Chaplain. Jo Ann announced that Deacon Tom's classes are almost completed and he may be available for future retreats. She will be ordering Bibles and leather crosses for all three retreats for this year.
f. Evangelization: Christina Lefu’a. She informed us that the next Homeless Feeding is scheduled for February 23rd, 6 pm at St. Rita's Church in Nanakuli. Please be there by 5:30 pm wearing your MBCC shirts. Main dish will be announced soon.
g. Pre-Encounter: Rosa Lefu’a. She has plenty of brochures ready for participants.
h. Post Encounter: Jo Ann Pamplona. She will see if OLGC is available for our next Post Encounter.
i. Finance: Russell Yamamoto. No report.
j. Planning: Becky DeCorte. We will begin community visits soon. Food for thought: weekend rally and camping to promote comraderie, scavenger hunt.
k. Youth Ministry: Vacant position..
6. OLD BUSINESS.
a. Concerned about Young Adult Community.. Current membership is 12.. President suggested scheduling fun activities so that they don't lose interest, such as, movie night, bowling, etc.
7. NEW BUSINESS.
a. A proposal was handed out by our President suggesting we have a 3 day MBCC Bazaar with food and games., white elephant sale, entertainment and a grand prize drawing. Potential to make lots of needed money to carry on our retreats. Copies will be sent to board members not present for further discussion.
8. Food assignments for March: Becky, Dwayne and Russell.
9. Closing Prayer: Christina.
10. Meeting adjourned at 9:15 pm.
November 2, 2011
1. Call to order by President Joe at 7:10 pm.
2. Opening prayer by President Joe.
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina Espinoza, Rosa Lefu’a, Russell
Yamamoto, and Becky DeCorte. Also present, Community Coordinators, Jo Ann Pamplona, Wendell Apostol, Mike Reis, Shantel Wise and Tom DeCorte.
4. Scripture Reading. Matthew 28, 1-13. Joe, Regina and Mike shared.
5. Committee Reports:
a. Vice-President: Dwayne Fedalizo, not present.
b. Treasurer: Alison Harney, not present.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. She passed on a reminder from Sister Joan Chatfield that
Oleo, Channel 52 will be rebroadcasting “Interfaith Conversation” featuring MBCC, on Saturday,
November 5th at 9 am.
e. 3-day Encounter: Regina Espinoza. She passed out the final evaluation for Encounter 92. Overall,
everyone thought it was a success. Isaac and Christina did an excellent job
leading the team in formation. Our spiritual directors fed us well throughout
the retreat. She also passed out team formation meeting dates for Encounter 93
on March 9th-11th, 2012. Looking for Lay Directors and team. Please contact her if
you want to be on the next team.
f. Evangelization:Christina Lefu’a. Her report included two upcoming events. The first is the Homeless
Feeding at St. Rita Church in Nanakull. It will be on Thursday, November
17th. Please be there by 5:30 pm wearing your MBCC shirts. Main dish will be announced soon.
The second event will be two Christmas caroling dates. The first is Saturday, December
10th at Ka Punawai Ola Clinic in Kapolei. We will meet in the lobby at 1 pm. The other caroling will be on
Monday, December 19 at Leeward Integrated Health Services in Makaha. We will meet a Sacred Heart
Church in Waianae at 9 a.m. For both caroling dates please wear your MBCC shirts and festive décor.
Collecting donations for lap blankets, socks, clothes, etc. We also need musicians for both performances.
Please call her at 699-1343.
g. Pre-Encounter: Rosa Lefu’a. She has already posted an announcement on Facebook for our next
retreat. She will also be following up on parishes where communities are held and do pulpit
announcements to invite participants on next retreat. She would also like to encourage other communities
to invite parishioners to their community meeting fiirst, then invite them to the next retreat.
h. Post Encounter: Isaac Valencia, not present.
i. Finance: Russell Yamamoto. Thanked everyone who is working at the Aloha Stadium Concessions. He
will be off-island November 11– 25 and needs help coordinating with Centerplate. Joe volunteered
to handle game days on November 18/19. Flo will handle game days on November 25/26. Board
recognized Russell who has been doing an excellent job.
j. Planning: Becky DeCorte. The board has yet to schedule community visits to OLM, Puu’wai Ho’ano,
Illuminators, Woven Hearts, Po’e Na Opio, Hauoli Kane Ke Akau and St. Michaels. It was agreed
by our Planning Committee not to have a Christmas Party this year for various reasons. Becky is looking
at MBCC working with the Salvation Army Christmas Bell ringing. Also we are planning a party/ball in
April and are looking at several locations.
k. Youth Ministry: Jennifer Silva, not present.
6. OLD BUSINESS.
a. Chicken sales. Rodney and Alison will meet to determine what monies are still outstanding and
determine final numbers.
b. Community visits. Covered under planning report.
7. NEW BUSINESS.
a. Thanksgiving and Christmas plans. Covered under committee reports.
b. Vacant positions of YAM and Post Encounter. Joe has asked all of us to submit names for position
replacements as soon as possible. Isaac and Jennifer will be leaving the island.
c. We were charged $70.00 for missing bed linens. Reason was a personal matter and some of the board was
aware of this matter.
8. Food assignments for next meeting on Wendesday, December 7th. It is going to be a potluck and
Christmas party for the board.
9. Discussions/Questions. How to handle team members who continually do not pay for their weekend. We all
know that there are options, such as paying weekly, partial payments, etc. If this is not possible, they should
be talking to the Pre-Encounter person to make arrangements. Rosa has tried to collect the
money with no cooperation. Joe will draft a letter for those people in hopes of resolving this problem.
10. Closing Prayer: Flo
1. Call to order by President Joe at 7:10 pm.
2. Opening prayer by President Joe.
3. Roll call. Board present: Joe Espinoza, Flo Garza, Christina Lefu’a, Regina Espinoza, Rosa Lefu’a, Russell
Yamamoto, and Becky DeCorte. Also present, Community Coordinators, Jo Ann Pamplona, Wendell Apostol, Mike Reis, Shantel Wise and Tom DeCorte.
4. Scripture Reading. Matthew 28, 1-13. Joe, Regina and Mike shared.
5. Committee Reports:
a. Vice-President: Dwayne Fedalizo, not present.
b. Treasurer: Alison Harney, not present.
c. Recording Secretary: Rodney Kekina, not present.
d. Corresponding Secretary: Flo Garza. She passed on a reminder from Sister Joan Chatfield that
Oleo, Channel 52 will be rebroadcasting “Interfaith Conversation” featuring MBCC, on Saturday,
November 5th at 9 am.
e. 3-day Encounter: Regina Espinoza. She passed out the final evaluation for Encounter 92. Overall,
everyone thought it was a success. Isaac and Christina did an excellent job
leading the team in formation. Our spiritual directors fed us well throughout
the retreat. She also passed out team formation meeting dates for Encounter 93
on March 9th-11th, 2012. Looking for Lay Directors and team. Please contact her if
you want to be on the next team.
f. Evangelization:Christina Lefu’a. Her report included two upcoming events. The first is the Homeless
Feeding at St. Rita Church in Nanakull. It will be on Thursday, November
17th. Please be there by 5:30 pm wearing your MBCC shirts. Main dish will be announced soon.
The second event will be two Christmas caroling dates. The first is Saturday, December
10th at Ka Punawai Ola Clinic in Kapolei. We will meet in the lobby at 1 pm. The other caroling will be on
Monday, December 19 at Leeward Integrated Health Services in Makaha. We will meet a Sacred Heart
Church in Waianae at 9 a.m. For both caroling dates please wear your MBCC shirts and festive décor.
Collecting donations for lap blankets, socks, clothes, etc. We also need musicians for both performances.
Please call her at 699-1343.
g. Pre-Encounter: Rosa Lefu’a. She has already posted an announcement on Facebook for our next
retreat. She will also be following up on parishes where communities are held and do pulpit
announcements to invite participants on next retreat. She would also like to encourage other communities
to invite parishioners to their community meeting fiirst, then invite them to the next retreat.
h. Post Encounter: Isaac Valencia, not present.
i. Finance: Russell Yamamoto. Thanked everyone who is working at the Aloha Stadium Concessions. He
will be off-island November 11– 25 and needs help coordinating with Centerplate. Joe volunteered
to handle game days on November 18/19. Flo will handle game days on November 25/26. Board
recognized Russell who has been doing an excellent job.
j. Planning: Becky DeCorte. The board has yet to schedule community visits to OLM, Puu’wai Ho’ano,
Illuminators, Woven Hearts, Po’e Na Opio, Hauoli Kane Ke Akau and St. Michaels. It was agreed
by our Planning Committee not to have a Christmas Party this year for various reasons. Becky is looking
at MBCC working with the Salvation Army Christmas Bell ringing. Also we are planning a party/ball in
April and are looking at several locations.
k. Youth Ministry: Jennifer Silva, not present.
6. OLD BUSINESS.
a. Chicken sales. Rodney and Alison will meet to determine what monies are still outstanding and
determine final numbers.
b. Community visits. Covered under planning report.
7. NEW BUSINESS.
a. Thanksgiving and Christmas plans. Covered under committee reports.
b. Vacant positions of YAM and Post Encounter. Joe has asked all of us to submit names for position
replacements as soon as possible. Isaac and Jennifer will be leaving the island.
c. We were charged $70.00 for missing bed linens. Reason was a personal matter and some of the board was
aware of this matter.
8. Food assignments for next meeting on Wendesday, December 7th. It is going to be a potluck and
Christmas party for the board.
9. Discussions/Questions. How to handle team members who continually do not pay for their weekend. We all
know that there are options, such as paying weekly, partial payments, etc. If this is not possible, they should
be talking to the Pre-Encounter person to make arrangements. Rosa has tried to collect the
money with no cooperation. Joe will draft a letter for those people in hopes of resolving this problem.
10. Closing Prayer: Flo
August 3rd, 2011 (OLGC-School)
Minutes of Executive Board Meeting
1. VP-Dwayne Fedelizo called to order our Executive Board Meeting at 7:08 pm.
2. Executive Board Members present: Flo, Alison, Regina, Jen, Isaac, Christina, Rosa, Dwayne, Sister Joan, Dwayne, and Joe.
Not present: Rodney, Russell, Becky.
3. Community Coordinators present: Mike, JoAnn, Hardy.
4. Scripture Reading and Sharing.
5. Coordinator's Reports:
6. President – Joe wanted to announce that Father Paul Zacconi of the St. Anthony’s Retreat Center has agreed to become MBCC’s official Chaplain for the next upcoming years. No date for expiration has been discussed.
VP - No report / President Joe stated that a “format” for the upcoming YAM retreat in 2012 should be formed by the VP, Jenn Silva (YAM Coordinator), and additional direction from Isaac Valencia due to his pre-YAM experience with Agape. Initial format will be formulated and brought to the next Executive Board Meeting. (Sept)
Corresponding Secretary - Board agreed retreat newsletter was excellent. Presented guest that gave us ideas of fundraising through “couponing”. Joe agreed it had merit, but decided to refer examples and information to Russell.
Recording Secretary - Not present due to operation/rehab
Treasurer -Gave MTD, YTD totals without and deposits from retreat #91. Noteable recieveables were the additional Chicken monies, and a donation from a community. Noteable expenditures were; Kitchen check for retreat, musician's license, stipends, storage fee, excise taxes.
Evangelization - No report. Will reschedule Honk For Jesus for a later date. Joe asked her to laminate the tax compliance form for future events.
Finance - Russell e-mailed report. Announced that he needed paperwork to give to Centerplate. Also needed commitments from all the team members as to when they can work at the Stadium. Communities need to respond to him asap so he can schedule “teams” to work. Our first game will be September 3rd. Also stated that the California Pizza Kitchen Fund Raiser is still on the table and details are being worked out.
Planning - Becky submitted report thru Flo. Discussed C of C and the possible food concession. Becky supplied a list of bento prices to the board. Suggested we talk about it after we get a final count of people attending C of C. Be meeting at Pablo’s house on the 13th to finalize all matters that concern the Cof C. Also discussed shirt sizes and costs…reply was once we get a count, I will be able to tell them a more confirmed cost factor. Community visit with Illuminators was cancelled for the board.
YAM - No report. Announced that next YAM Community will be on Thursday, August 11th. Will get together with Dwayne to initialize YAM format for retreat.
Post Encounter - Rosa reported that there was 19 participants, and 35 team members. Submitted report of those who had not paid as of the date of the Executive Board Meeting. Few questions arose regarding “credit” from stadium work being credited twice. Rosa and Alison will be checking and monitoring.
3 Day Encounter - Regina submitted report. “Challenges” in the retreat were:
· Had a problem with couple being seated separately. Board discussed the issue and will continue to schedule couples apart for their own confidentiality. If they choose to sit together, it will be allowed.
· Changing of tables after the table seatings were set. –Not allowed.
· Only one priest for Recollection – took too long, set schedule back.
Regina is selecting team members for the October retreat. The first team meeting is the end of August. Also, Board unanimously voted by Joe’s recommendation that the 3-day Encounter Chairperson will no longer work a position in the retreat. He/She will work directly with the Lay Directors, and other entity leaders of the retreat, to effectively monitor, evaluate, assist, implement, and critique their work in action.
Post Encounter - Isaac submitted report for Communities who were bringing food/desserts. Post encounter ready to go. Initially, he stated we had 5 people confirmed. Joe stated he should call Table Leaders who should be calling participants to come to the Post Encounter. How many actually called????
Old Business
-Chicken sales ends August 13th, and pick-up also. Joe stated he will get together with Rodney to “finalize” chicken monies, and what’s outstanding to MBCC.
-Shirt count and design by Wednesday, August 10th for Cof C.
-Retreat too old for younger participants?
-Our continued prayers for Marissa, Matthias, Julie, Ervin, Ean Jay, Harley Jade, Deacon Efrain, Deacon Ernie and all those members suffering.
New Business
-encounter critique..submit to Regina asap.
Meeting adjourned at 9:35pm
Minutes of Executive Board Meeting
1. VP-Dwayne Fedelizo called to order our Executive Board Meeting at 7:08 pm.
2. Executive Board Members present: Flo, Alison, Regina, Jen, Isaac, Christina, Rosa, Dwayne, Sister Joan, Dwayne, and Joe.
Not present: Rodney, Russell, Becky.
3. Community Coordinators present: Mike, JoAnn, Hardy.
4. Scripture Reading and Sharing.
5. Coordinator's Reports:
6. President – Joe wanted to announce that Father Paul Zacconi of the St. Anthony’s Retreat Center has agreed to become MBCC’s official Chaplain for the next upcoming years. No date for expiration has been discussed.
VP - No report / President Joe stated that a “format” for the upcoming YAM retreat in 2012 should be formed by the VP, Jenn Silva (YAM Coordinator), and additional direction from Isaac Valencia due to his pre-YAM experience with Agape. Initial format will be formulated and brought to the next Executive Board Meeting. (Sept)
Corresponding Secretary - Board agreed retreat newsletter was excellent. Presented guest that gave us ideas of fundraising through “couponing”. Joe agreed it had merit, but decided to refer examples and information to Russell.
Recording Secretary - Not present due to operation/rehab
Treasurer -Gave MTD, YTD totals without and deposits from retreat #91. Noteable recieveables were the additional Chicken monies, and a donation from a community. Noteable expenditures were; Kitchen check for retreat, musician's license, stipends, storage fee, excise taxes.
Evangelization - No report. Will reschedule Honk For Jesus for a later date. Joe asked her to laminate the tax compliance form for future events.
Finance - Russell e-mailed report. Announced that he needed paperwork to give to Centerplate. Also needed commitments from all the team members as to when they can work at the Stadium. Communities need to respond to him asap so he can schedule “teams” to work. Our first game will be September 3rd. Also stated that the California Pizza Kitchen Fund Raiser is still on the table and details are being worked out.
Planning - Becky submitted report thru Flo. Discussed C of C and the possible food concession. Becky supplied a list of bento prices to the board. Suggested we talk about it after we get a final count of people attending C of C. Be meeting at Pablo’s house on the 13th to finalize all matters that concern the Cof C. Also discussed shirt sizes and costs…reply was once we get a count, I will be able to tell them a more confirmed cost factor. Community visit with Illuminators was cancelled for the board.
YAM - No report. Announced that next YAM Community will be on Thursday, August 11th. Will get together with Dwayne to initialize YAM format for retreat.
Post Encounter - Rosa reported that there was 19 participants, and 35 team members. Submitted report of those who had not paid as of the date of the Executive Board Meeting. Few questions arose regarding “credit” from stadium work being credited twice. Rosa and Alison will be checking and monitoring.
3 Day Encounter - Regina submitted report. “Challenges” in the retreat were:
· Had a problem with couple being seated separately. Board discussed the issue and will continue to schedule couples apart for their own confidentiality. If they choose to sit together, it will be allowed.
· Changing of tables after the table seatings were set. –Not allowed.
· Only one priest for Recollection – took too long, set schedule back.
Regina is selecting team members for the October retreat. The first team meeting is the end of August. Also, Board unanimously voted by Joe’s recommendation that the 3-day Encounter Chairperson will no longer work a position in the retreat. He/She will work directly with the Lay Directors, and other entity leaders of the retreat, to effectively monitor, evaluate, assist, implement, and critique their work in action.
Post Encounter - Isaac submitted report for Communities who were bringing food/desserts. Post encounter ready to go. Initially, he stated we had 5 people confirmed. Joe stated he should call Table Leaders who should be calling participants to come to the Post Encounter. How many actually called????
Old Business
-Chicken sales ends August 13th, and pick-up also. Joe stated he will get together with Rodney to “finalize” chicken monies, and what’s outstanding to MBCC.
-Shirt count and design by Wednesday, August 10th for Cof C.
-Retreat too old for younger participants?
-Our continued prayers for Marissa, Matthias, Julie, Ervin, Ean Jay, Harley Jade, Deacon Efrain, Deacon Ernie and all those members suffering.
New Business
-encounter critique..submit to Regina asap.
Meeting adjourned at 9:35pm
